Notice of Clermont Northeastern School District
Monitoring or Accessing Student Activity on School-Issued Device
Required Pursuant to Ohio Revised Code §3319.327
While students have no right or expectation to privacy when using District technology resources, the Clermont Northeastern School District and its technology providers are prohibited from electronically accessing or monitoring school-issued devices provided to students unless a legal permissible exception exists. School-issued devices include any hardware, software, devices or accounts that a school district provides to an individual student for that student’s personal use.
Because electronic accessing or monitoring of school-issued devices can occur, the Clermont Northeastern School District is required to provide parents / guardians of its enrolled students with general notice that such electronic access and/or monitoring may occur in accordance with legally permissible reasons.
The Clermont Northeastern School District and its technology providers electronically access or monitor your student’s school-issued devices for the following statutory reasons:
Activity that is limited to non-commercial educational purposes for instruction, technical support, or exam proctoring by school district employees or staff contracted by the District.
Pursuant to a judicial warrant.
Notification or awareness that the student-issued District device is lost or stolen.
Activity is necessary to prevent or respond to a threat to life or safety. The access is limited to this purpose alone.
Compliance with federal and/or state laws.
Required as part of a federal or state funding program.
As part of this notice, the Clermont Northeastern School District is providing you with advance notice that it and/or one of its technology providers intends to electronically access or monitor your student’s school-issued devices for reason #1 above. This electronic access or monitoring can only occur when advance notice is provided, and it shall not be done for any reason other than educational purposes as outlined.
In the event that the Clermont Northeastern School District is triggered to electronically access your student’s school-issued device for reasons #2 through #6 above, the District will provide you with a 72-hour notice of what features of the device were accessed, a written description of the triggering circumstances, and description of the threat, if any. If the notice itself could pose a threat to life or safety, the 72-hour notice will be provided within 72-hours after the threat has ended.